February 21, 2019

BYLAWS OF THE SIUSLAW

PUBLIC LIBRARY DISTRICT
 

         
Article I-Name and Purpose
 
            A.        Function       

        Pursuant to an election held in Western Lane County on the 16th day of June, 1984, the voters authorized the creation of the Library District to serve portions of Western Lane County.Its main purpose shall be to provide library services to those citizens situated within the boundaries of the district in Western Lane County.  This organization shall be called the Siuslaw Public Library District (“District”).  It shall assume and perform functions as provided in Chapters 357 and 198 of the Oregon Revised Statutes (ORS) and all other relevant state statutes that relate to Library Districts. 

 

Article II—Board of Directors

 

        A.           Number

         The business and the property of the District shall be managed and controlled by a Board of Directors (“Board”) of five (5) members.  The Board shall have the power and authority to make rules not inconsistent with the laws of the state of Oregon and Bylaws of the District, for the guidance of officers and the Library Director, for the transactions of the District’s business, and generally to exercise all powers necessary for the transaction of the District’s business.

 

          B.           Election

       The Board members shall be elected by a vote of the people as provided in the District Formation Order and the Oregon Revised Statutes, Chapter 198 and 255.  The terms of office of such members shall begin on July 1 following the election, and they are to serve for a two (2) or four (4) year term, and until election and qualification of a successor.

         

        C.           Vacancies

       Whenever any vacancy shall occur in the Board by death, resignation, disqualification, or from any other cause, the vacancy shall be filled as provided in ORS 198.320.  The Board members so elected to fill the vacancy shall hold office for the unexpired term of the member whom he/she succeeds and until his/her successor shall have been elected.  Should any Board member cease to be a resident of the Library District, that member shall give notice to the Board and the vacancy shall be filled as provided in ORS 198.320.

 

Article III—Officers

 

          A.           Number

 

          The officers of this District shall consist of a President, Vice-President, and Secretary.

 

          B.           Appointment

 

        The President and Vice-President shall be elected at the annual meeting, and shall serve a term of one (1) year.  The Secretary shall be the Library Director.

 

          C.           Removal


Other than an elected Board member, any officer or agent of the District may be removed by a majority vote of the Board when, in its judgment, the best interests of the District would be served thereby.

 

          D.           Duties

 

                   1.       The President presides at all Board meetings, appoints all committees, and, subject to the control of the Board, in general, performs all duties associated with that office. 

 

                   2.       The Vice-President, in the event of the absence or disability of the President, or of a vacancy in that office, shall assume and perform the duties and functions of the President.

 

                   3.       In the absence of the President and the Vice-President from a Board meeting, the members shall select a temporary president for the meeting.

 

                   4.       The Secretary to the Board shall be the Library Director who shall keep a true and accurate account of all Board meetings, shall issue notices of regular and special meetings, shall have custody of the minutes and other records of the Board, shall notify the appointing body of any vacancies on the Board, and shall generally perform such duties associated with that position. 

 

Article IV—Financial Matters

 

                A.          Contracts

 

   The Board may authorize any officer or agent of the district to enter into contracts, or execute and deliver instruments in the name of, or on behalf of the District and such authority may be general or confined to specific instances.

 

     B.           Loans

 

    No loans shall be contracted on behalf of the District, and no evidence of indebtedness shall be issued in its name unless authorized by a written Board resolution. 

 

C.             Checks

 

    All checks, drafts, or orders for payment of money, notes, or other evidences of indebtedness issues in the name of the corporation shall be signed by an officer of the District and the Secretary as authorized by District resolution.  

 

D.               Deposits

All funds of the District not otherwise employed shall be deposited from time to time to the credit of the District in a banking institution selected by the Board.

 

E.      Property
 

Real property or personal property tendered to the District as gifts or contributions, improvements thereon, real property or personal property acquired by the District, and improvements thereon, shall not be sold, conveyed, or transferred in any manner, shape, or form without a resolution in writing being adopted by the Board, and being approved by a majority vote of the Board.

 

Article V—Meetings

 

A.               Regular Meetings

 

    The regular meeting of the Siuslaw Library District shall be held each month.  The date, hour, and location shall be set by the Board at its annual meeting.

 

B.               Order of Business


The order of business for regular meetings shall include, but not be limited to, the following items which shall be covered in the sequence shown as far as circumstances permit.   Proceedings of all meeting shall be governed by Robert’s Rules of Order.   Business at meetings of the Board shall be transacted in such order as the Board from time to time may determine by resolution.  At all meetings of the Board, the President, or in his/her absence, the Vice President shall preside.

 

               1.       Call to Order
              
2.       Roll Call

          3.       Public Presentations

          4.       Approval of Minutes

          5.       President’s Report

          6        Financial Report

          7.       Library Director’s Report

          8.       Committee Reports

          9.       Elections/Appointments

          10.     Communications

          11.     Unfinished Business

          12.     New Business               

          13.     Adjournment

 

C.               Public Presentations

 

The Board shall restrict public presentations as it deems appropriate.  In general, public presentations shall be limited to five (5) minutes per person per subject.

 

D.               Annual Meetings

 

The annual meetings, which shall be for the purpose of the election of officers, shall be held in conjunction with the regular July meeting.

 

E.               Special Meetings

 

Special meetings may be called by the President, or Secretary of the Board, or at the request of two (2) members, provided that notice be given to all members and the public at least twenty-four (24) hours in advance of the special meeting.  The attendance of any member at any such special meeting, or his/her written consent to the holding thereof executed previous to or at the beginning of the meeting, shall be deemed a waiver of this notice.

 

F.                Quorum

 

A majority of the members of the Board shall constitute a quorum necessary for the transaction of any and all business of the District.  In the event there shall be in attendance at any meeting of the Board a lesser number than a quorum, that number may adjourn the meeting to another day, at which time of adjournment the members present shall give each other member at least one day’s notice. 

 

Participation in Board meetings by speaker phone shall be allowed and persons attending in this manner shall be counted as fulfilling quorum requirements. 

 

Board action requires three affirmative votes for approval, even if less than five Board members are present. 

 

Article VI—Committees

 

A.               Appointment

 

The President shall appoint special committees of one or more members for such specific purposes as the functions of the Board may require from time to time.  The committee shall be discharged upon the completion of the purpose for which it was appointed and after the final report is made to the Board.

 

B.               Reports

 

All committees shall make a progress report at each Board meeting.

 

C.               Advisory Capacity

         

No committee shall have other than advisory powers unless, by suitable action of the Board, it is granted specific power to act.

 

Article VII—Library Director and Staff

 

A.               Appointment

 

The Library Director shall be appointed by the Board, which shall consider professional and administrative qualification during the selection process.

 

B.      Duties

 

The Library Director shall be the executive and administrative officer of the Library and shall serve as Secretary to the Board.  The Library Director shall carry out policies adopted by the Board, shall be responsible for employment and direction of staff, for the care and maintenance of the building and equipment, for the efficiency of the Library’s service to the public, for the selection of Library materials, and for the operation of the Library under the financial conditions set forth in the annual budget.  The Library Director shall attend all Library Board meetings and shall present a Librarian’s report at each regular meeting.

 

Article VIII—Amendment of Bylaws

 

A.               Procedure

 

The Bylaws may be amended, modified, or repealed and new Bylaws may be adopted by a three-fifths majority vote of the Board of Directors, but only when all Directors are present.

 

Dated this 15th day of May, 1988, and amended October 17, 2007.

 

                                               

         President

 

                                

         Secretary

 

 
 INDEX TO THE BYLAWS OF THE

SIUSLAW PUBLIC LIBRARY DISTRICT
 
 

I.                  Name and Purpose

          A.           Function

 

II.               Board of Directors

          A.           Number

          B.           Election

          C.           Vacancies

 

III.    Officers

          A.           Number

          B.           Appointment

          C.           Removal

          D.           Duties

                        1.       President

                        2.       Vice-President

                        3.       Temporary President

                        4.       Secretary

 

IV.    Financial Matters

          A.           Contracts

          B.           Loans

          C.           Checks

          D.           Deposits

          E.           Property

 

V.      Meetings

          A.           Regular Meetings

          B.           Order of Business

          C.           Public Presentations

          D.           Annual Meetings

          E.           Special Meetings

          F.            Quorum

 

VI.    Committees

          A.           Appointment

          B.           Reports

          C.           Advisory Capacity

         

VII.   Library Director and Staff

          A.           Appointment

          B.           Duties

 

VIII.  Amendment of Bylaws

          A.           Procedure